Minutes of the Meeting November 7, 2005.

Present: Barry Rose; Kevin Heayn; Wim Roset; Mark Yocum; Dave Edgecombe; Kathy Helm; Laura Baranko; Victor Engel; Tom Dougherty; Frank Olszewski; Jim Kuntz; Ned Levi; Donna Outt; Cindy Field; Kim DiFiore; Charlotte Moran.

Motion made to accept the meeting for August and October all approved.

Reports

Executive Vice-President: Frank attended the break out meeting for the referees. They addressed the housing situation for the referees in Virginia and also, they have a new dress code for the officials attending the parade of the states, which includes a collared dress shirt.

Vice President Travel: Jim Kuntz attended the break out meeting for Cups. Jim said they covered basic housekeeping items and discussed the substitution rules for U-15 and above.

Vice President Recreation: Bob was working out of town. He has been on assignment in Chicago since July 11th.

Treasurer: Ned attended the breakout meeting for Top Soccer, which has a budget of $34,000 available for the year. They plan on holding a jamboree style tournament On a National level; Uniroyal is no longer the sponsor for TopSoccer. Ned stated that there was a cash balance report available as of August 31st. The un-audited version of the year-end report will be available in the next couple of weeks. The audited one will be done in January. Ned stated that the cash balances were starting to come up again. The financial committee met and they decided to do in regards to investments. The board has a policy for investing, so they will be investing in high quality investment grade bonds. The whole committee will have to approve each investment.

Registrar: Donna attended the break out meeting for the registrars. They discussed how other states handle registrations. They worked out questions between Delaware and EPYSA. Region 1 is trying to develop a standard form for registration.

SYRA: Attached is a report outlining the hours of training necessary each year for the referees. The only major changes are that in the chapters, they have dissolved the three-hour mini clinic. They will now have five clinics that are each five hours of training. The dates and times of the clinics are listed on the report, which went out to all of the registered referees. It was also mentioned that there was no clinic listed in the Williamsport area for 2006. Also, Sandra Serrafini, a National Referee out of North Carolina is coming to Twin Valley High School for a women only referee clinic. They are in the process of making a selection for referee youth of the year, and they are also making selection for ODP and Regional tournament officials.

Exec. Director's Report: This year the 59th annual NCAA convention is going to be held in Phila. Jan 18th through the 22nd. We are selling a special $10.00 ticket for the event of which $5.00 goes to EPYSA. This gets them into Saturday's convention and exhibit hall and also entitles them to two sessions with Tony Waiters. The information will be up on the website, the tickets will be sold out of the office. You may also, take some on consignment. The idea is to get as many people as we can to go, youth or adults can go. Charlotte and Steve Baron are working on a contest for the kids in conjunction with the civility program. The kids will submit an essay and logo and the winner will be chosen and patches will be made up and the winner will brought to the AGM. We will reward teams with good behavior with this patch. Coaches of the Year have been chosen and they will be receiving letters this week. Wim made a motion per Charlotte to extend the deadline for registration for two weeks. Seconded. Motion Carried. For the cups, any team that has not sent in their check prior to the draw will not be included in the draw. Our new Bank is M & T. They are offering anyone that opens up an account between now and Dec 31st, a $100.00 bonus, with a select checking account.

President's Report: Tommy went over his Presidents meeting he attended in Rhode Island. He went over policy 212. USSF told USYSA that they need to open up all there programs to everybody else including AYSO, US Club, etc. Tommy explained that two different task forces were formed to find out if we would leave the federation. This is not going to happen. Tommy wanted to make sure that if you hear any rumors that we are leaving the federation, it is not true. Tommy asked for a motion to raise the fee for the cups. The region has been assessed another $1,500 fee for the referees. It comes out to be another $18 per team that we would have to put out. Discussion followed. Wim made a motion to raise the fee for the National Championship Series Cup from $135.00 to $150.00 and the Challenge cup fee $5.00 per team. Motion seconded. All Approved.
Tommy wanted to make sure that everyone understands that 8v8 for the U-12's, they can enter as an 11v 11, or as an 8v8 they can only enter one. If you have an 18-man roster and you chose t enter 8v8, you have to cut down to 14.

District Report:
1. Not here.
2. Not here.
3. No report.
4. Not here.
5. No report.
6. Southern Lehigh Soccer League is having cleat drive info. is on there website.
7. No report
8. Hempfield tournament 450 teams entered, using 63 fields.
9. Not here.
10. Not here.
11. Concerns about Northeast Travel U-19 teams have no other teams to play.
12.
13. A coach named Rob Eaton of "Second To None" is starting up a US Club Soccer program. He has approached the NorCenPenn SL BOD and asked them if they would be I interested in using the facility for league games and playoffs, and if they would be interested in making their league US Clubs. The matter will be discussed with the board later this month.

Vic Engel, District 13 Commissioner and I have both reviewed the minutes of the November EPYSA BOD meeting and feel that the District 13 Report needs to be extensively revised. It currently reads "A coach named Rob Eaton is starting up a club in the Lock Haven Area."

Please correct it to read:
"District 13 has serious concerns about the revised recertification requirements for referees in their area. Due to the vast geography of the district, they have been holding at least 8 two-and-one-half hour training sessions all over the district to allow their referees to meet the 5 hours of annual training requirement before taking the test. Also if a referee failed the test, they were given a repeat opportunity to take it. The new rules will now force District 13 referees to attend 5 one-hour training sessions instead of 2 two-and-a-half hour sessions. This will be a great hardship for them. Also if a referee fails the test, a retest opportunity within our district is no longer permitted. In addition, there are no one-day five hour clinics scheduled in District 13. The certified instructor residing in the district would be willing to conduct a one-day five hour clinic if EPSARC would allow and he is also willing to retest candidates who fail the test.

Rob Eaton of "Second To None", a US Club Soccer program in Lock Haven (PA West), is now developing a major soccer indoor/outdoor complex in Williamsport (EPYSA). He has approached the NorCenPenn SL BOD and asked them if they would be interested in using the facility for league games/playoffs, etc. and if they would like to convert the league to a US Club Soccer League. The matter will be discussed at the NCP AGM later this month."

Thanks, Kim,
Don

14. Not here.
15. Not here.
16. Not here.
17. Not here.

Old Business: Tom wanted to remind everyone that USSF is again putting pressure on everyone that all their teams must be 100% affiliated with the federation.
Frank wanted to remind everyone to push the day camps.
A motion was made by Wim "That a player may play for only one team during a tournament" Discussion followed. Motion seconded by Joe. All Approved. This will be put under the tournament policy rules.

New Business: Kathy reported on her breakout meeting that they were going to revise the A, B, & C License. Boys ODP all try-outs are complete. Kutztown will be the sight for the Region 1 callback camp.
Kim reported from her breakout meeting that all Premier League Teams would be notified by Christmas whether or not they were accepted.

Good of the Game: On our website is a picture of Landon Donovan who is representing Breast Cancer Awareness Month, special pins can be purchased online for that. Please have your membership send in nominees for the different service award, info. is on the website. Also, Union League with is accepting nominations for their scholarship. Charlotte will be sending E-mail out about it.
Akron Soccer League was approved for membership.

Motion to adjourn. Seconded

Respectfully submitted,

Kim DiFiore