January 10, 2005

Present: Sue Hackett; Monica Chrisanthon;Dick Burke:Marty O'Donnell ;Joe Marsden;Russ Ferri; John Kukitz; Jim Kuntz; Bob McDade; Jeff Sommer; Victor Engel; Laura Baranko; John Kruger;Joe Dizio; Charlotte Moran;Rick Tompkins: Tom Dougherty;Bill Blaise; Frank Olszewski; Ned Levi; Donna Outt; Cindy Field; Kim DiFiore.

A motion was made to approve the minutes from December meeting with corrections. Motion to approve minutes made by Bill Blaise; seconded by Sue.

Reports

Executive Vice-President: Frank reported that the indoor cups had started, and that everything was running smoothly.

Vice President Travel: No report.

Vice President Recreation: Bill reported that the Rec. Festival would be held on May 7th and that teams can look on the website to get information.

Treasurer: Last month Ned said he would get back to us about an overage in the office expenses. He reported that it was an error in purchasing, and that item, which was toner, would be returned.

Registrar: Donna answered questions from the floor about the purpose of adding an online system for rec. players. She stated that it is to simplify, and give us a cleaner database. Even more important, she said we are missing a huge group of recreation and in -house players that are not in our database. Because of this, we are unable to provide a full mailing list to those people who want to purchase one from us. Charlotte added that we would be able to get more information out to the rec. players by letting them know about all the services we have to offer. The system will cost us $30,000 initially, and $18,000 annually as they will continue to upgrade our services. It is a three-year contract, with a monthly fee of $1,500 and doesn't start until one year after we go live. We have to put up $15,000 now and the other half is due in six months. The anticipated start date is April 1, 2005. Ned added, that after reviewing the budget, the executive committee noted that we would be receiving money back in the amount of $40,000 from the sale of the tickets. Motion made by Donna to accept the proposal for the online system. Second by Bill Blaise. Motion carried with Russ Feree, anf Jeff Sommer opposed.

SYRA: Cindy reported that they would be hosting a woman's seminar on Jan. 29th. They have 55 women signed up and they have national candidate out of North Carolina coming up to do a four hour training, so if there are women referee's in the area who need credits, they are welcome to come. There is no cost to them. Charlotte would put the information up on the website. Also, they still need to know how many referee assignors will be coming to get certified at the workshop in March.

Exec. Director's Report: Indoor cups are up and running, thank you to all the volunteers. Outdoor applications are due Jan 17, 2005. Teams in the director's league, their rosters freeze for the first game they play, so please remind everyone of this. At the workshop March 5th, the presenters will be Julie Shackford, women's coach at Princeton. Paula Wilkins, head coach at Penn State, Sam Sneed,Jeff Pill, John Amorin and Mark Kukorian. We will have youth modules both Friday night and Saturday. The AGM will be the following day at the Fort Washington Holiday Inn. Information will be sent out to everyone on this. There will also be meetings for the Tournament Director's, ODP, Rec. & Travel Registrar's. Charlotte reminded everyone that the awards close next week.

President's Report: Two grievance hearing decisions went out last week, one involving Westmont, and one involving Solanco.

District Reports:
1. Nothing
2. Delco is re-instating their spring leagues..
3. Nothing.
4. Not here.
5. Not here.
6. Nothing.
7. Indoor cups went well.
8. Nothing.
9. Not here.
10. Not here.
11. Nothing.
12. Not here.
13. Nothing.
14. Nothing.
15. Nothing.
16. Not here.
17. Indoor cups at The Blast went well.

Old Business: A motion was made by Bob McDade to adopt the Conflict of Interest Policy. Second by Tommy. Passed Unanimously.
Charlotte reported that the Exec. Committee discussed the option of doing away with League Select Festival, due to the lack of participation from most of the leagues. Motion was made by Marty to do away with the League Select Festival. Second by Monica. Passed Unanimously.

New Business: Region I is having a coaching symposium for coach's of girls on Feb 26th and 27thin Kirkwood and she strongly encouraged everyone to get their coach's and players to participate in this event. Information can be found on the website.

Good of the Game: Money is being collected for the Tsunami, through several different charities.
Rick Reported that our contract with Chevy has run out and that we would be purchasing a Saturn Vue, as the office vehicle. Motion by Sue to approve the purchase of the vehicle. Second by Jim. Passed Unanimously.

Motion to adjourn, seconded. Approved.

Respectfully submitted,

Kim DiFiore