Board of Directors Minutes
October 6, 2003
Present:
Rick Tompkins, Frank Olszewski, Kathy Helm, Tom Dougherty,
Sue Hackett (D–1), Bob McDade (D-3), Jim Tragone (D-4), Greg
Lebo (D-5), Wim Roset (D-6), Joe Marsden (D-7), Jim Kuntz/Dave
Edgecombe (D-8),), Mike Hargrove (D-10), Laura Baranko (D-11),
Marty O’Donnell (D-15), Kim DiFiore (D-17), Cindy Fields (SYRA),
Charlotte Moran
Absent: Treasurer, VP Intramural, Registrar
Districts –2, 9, 13, 14, 16
Call to order: President Rick Tompkins called
meeting to order at 7:30pm.
Secretary/Minutes: Motion
was made to accept the minutes from August 4, 2003 by Jim
Kuntz. Second by Greg Lebo with the following correction:
Remove uncertified referees are being used for recreation
games. Coaches are
also being used.
Minutes approved unanimously
as corrected.
Executive VP: Frank had no report.
VP Travel:
Tom had no report.
VP Intramural; absent
Treasurer: Rick read Ned’s reported as follows:
Ron
Taylor has been hired to replace Mike Freed.
His first order of business will be to complete the
books for the end of the fiscal year (August 31st)
and produce preliminary management reports for the board which
will be posted on website. We will then prepare the books for the year-end
audit.
The
financial condition is satisfactory at this time.
The
installation of our new workstations in the office has been
completed. The installation of our new T-1 service has
been completed and we have our new high speed Internet installed
to our temporary Internet server. Verizon will complete the
installation of our email service later this week, which will
then enable us to complete our Internet service installation
with them and allow al our workstations to use our new high-speed
Internet service. Charlotte
reported that services should be up by end of this week.
Registrar report: Rick reported on progress of registration program.
Also he requested we extend registration.
Motion was made to extend registration to 11/1/03 by Kim DiFiore. Second
by Wm Roset. Passed unanimously
SYRA: Cindy reported
that she has only received information from five leagues on
their assignors. She needs this information to give our officials. Please send assignor name to Cindy ASAP. Sue Hackett reported that Gordon Dunlap does
IGSL & Dept of Rec.
Clinics:
Just a reminder we have the following clinics:
Luzerne
County Community College on November 9th.
Eastern
College on February 7th
Centerville
Middle School on February 8th.
The
cost for all 3 is $20.
Registration
is now being accepted
Youth
of the year applications are being accepted for 2004.
Check
website for referee classes.
One
official, and one assignor have a hearing for violations of
the code of ethics. A letter of reprimand has been sent to
three other officials for violation of code of ethics.
Joe
Marsden asked about issues that happen after a game when the
referees have already left. Is this a league or state problem? Rick reported that it is league but should check
leagues bylaws.
President’s Report:
Grievance Hearings:
1)
Coach out of Vogt Club, UJSL
was suspended
2)
West Chester – two parents
fighting. PAGS acted
on the incident but since it was between parents that are
being caution with this incident.
3)
There was a coach from Phila
Soccer that was being very verbal to some young referees.
Unfortunately from this event those young referees are not
going to ref again. League is taking appropriate action.
Women’s World Cup game: Rick thanked all the volunteers and the office
staff from EPYSA for all their hard work. Charlotte did a great job with organizing the
volunteers. It was
the best organized site for volunteers.
High School Classic: LaSalle and Malvern Prep were in the final.
LaSalle won.
Consolation
game was between Downingtown East and Council Rock.
ODP: Open tryouts have started
but have had some weather problems.
Canceled tryouts have been rescheduled.
Numbers have been good.
US club members may tryout for ODP but must direct
register with EPYSA.
Region I Meeting will be 10/17 – 10/19 in New
York. Executive Board
will be attending.
President’s meeting on 10/10 – 10/11 in California.
Charlotte will represent EPYSA.
EPYSA preference for state cup games will be Saturday
and Premier games on Sunday.
USSF – Board is going to take a
vote in November to change age year to calendar year. It will take effect next season if passed.
Rick is hoping they will grandfather teams in.
Office staff: Pat Hoffman, receptionist, has resigned. We will replace her position with a part-time
person.
Executive Director’s Report:
Charlotte
stated that we would get a championship game next year. Rick feels that we will get a kick back from
the Manchester United game.
Charlotte
handed out information from Holiday Inn.
She gave everyone their First place gold card.
Indoor
Cup application is on the web site online registration. The deadline is November 30th.
If
you are dual registered with US Club and EPYSA, it means you
are primary on both no secondary passes.
If
you are having a tournament make sure you do a dual sanction
with US Club and EPYSA so players are covered for insurance.
This would be considered an unrestricted tournament.
EPYSA will be hosting a National Youth
coach’s instructor course on December 5, 6, 7, and 12,13,14.
She needs a site please contact her if you have one
available for those dates.
District
Commissioners
Districts absent – 2, 9, 13,14 16
No
Report; 10, 17
District
1 – Sue asked if we were still having a league select festival. Rick stated we would address that in old business.
Ann Noel’s brother Ron Thomas passed away.
District
3 – President Bush made a proclamation that September was
national youth soccer month.
PA governor made a proclamation for September to be
Soccer month also. USYS
is offering a Coaching membership for a year at $25. Application is on USYS and EPYS web site.
District is quiet at this time.
District
4 – YMS Columbus Day tournament is coming up. Jim stated he
is trying to organize a small-sided tournament.
He stated that small-sided games are a hit with the
younger age groups.
District
5 – Greg stated that they are rescheduling games but other
than that things are going well.
District
6 – Lehigh Valley last meeting was cut short due to power
outage.
District
7 – Joe reported on Columbus Day tournament.
Joe thanked Charlotte and Bill Blaise for their job
at the World Cup games. His girls had a great time.
Joe asked if there is any delay on the coach’s clearance
with risk management.
District
8 – Jim reported on the Hempfield Fall Classic on 11/15. 348
teams will be participating.
District
– 11 – Laura reported on the tournament that is taking place
this weekend with 160 teams.
District
15 – Marty stated that the season is going well. The Junior program will soon start.
Old
Business
Tournament
committee – Wim reported on their meeting.
He handed out the tournament guidelines that the committee
recommends. They model
it off the New York West guidelines.
Rick asked everyone to take it back to review and we
will vote at the next meeting.
Rick
visited the fields at West Mont United.
He met with John Lafferty, State Representative, but
the area is still zoned agricultural.
Rick
reported that the lawsuit against Mike Farrell is moving along.
League
Select Festival – Rick explained the pros and cons of the
festival. We used it for limited ODP selection.
Age groups are U11 – U14.
We need 8 fields. District 11 will look into hosting.
Joe Marsden asked that the leagues not have to block
out that weekend for play.
Motion to eliminate ODP selection
from select festival made by Bob McDade. Second by Kim DiFiore. Passed Unanimously
Motion to have all leagues
that are not participating in league select festival can have
league play that weekend was made by Wim Roset. Second by
Dave Edgecombe. Motion defeated with Bob McDade in favor of
motion
Indoor
Cup – U14 and older are touchline fields.
All age groups below will be using the sites with boards.
Dr,
John Dunn, Sport psychologist will have a seminar in Upper
Dublin on 10/10 from 6pm-8pm.
Lighthouse
Soocer Club hosted a Special Olympics play day this past weekend.
Meeting
adjourned at 9:10pm
Respectfully
submitted,
Kathy
Helm
Board
Secretary
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