Board of Directors Minutes

June 2, 2003

Present: Rick Tompkins, Bill Blaise, Cindy Field, Tom Dougherty, Ned Levi, Donna Outt, Frank Olszewski, Wim Roset, Bob McDade, Bill Carmalt, Dave Edgecombe, Jim Kuntz; Joe Marsden, Jim Tragone, Greg Lebo, Ron Mull, James Outt, Marty O'Donnell, Sue Hackett, Monica Chrisanthon

Corrections to previous minutes: there was no mention of US Youth Soccer bylaw pertaining to 100% affiliation being handed out.

Joe Marsden was present but not shown in attendance for May meeting.

Noted that District 13 representative had no opinion on the timing of the league select festival.

Motion to approve minutes of May meeting with corrections was made, seconded and approved.

Reports:

Executive Vice President - no report

Vice President of Travel - neither Rick nor Tom could attend the meeting with West Mont scheduled for May 29. West Mont will forward a copy of the minutes when available.

Vice President of Intramurals - no report

SYRA, Cindy Field, reviewed the proposed tournament fees; they would be effective in September 2003. Proposed tournament fees will be sent to district commissioners to discuss with their leagues; fees will be voted on at August meeting.

She also noted that the semi finals and finals of the spring cups went well and wanted to thank Bob Ong for handling the assignments. Bob will also assign the June cup semi finals and finals.

Cindy reported that there is a hearing scheduled for an alleged assault at a U17 girls game-West Chester and Polenz.

Registration: Donna Outt- reported that there have been five training sessions with Youth League Systems with approximately 45 people per session. The beta testing should be done by Friday. Youth Leagues will them make changes as reported. Upon completion, Donna will review with them. Program should be ready the third week in June. We have the email addresses of 60% of the organizations; we will also have some printed RG1s in case an organization cannot do on line.

Donna made a motion to change the time lines for the RG1s for this year from July 1 to July 15 because of lack of time between completion of program and original deadline date. Sue Hackett seconded. Motion passed unanimously.

Risk Management statements should be in before passes, etc. can be given out. You can now print passes before the risk management forms are turned in. Manual will be prepared for step by step process. Donna suggested leagues put in order for passes, RG6s, etc. You can use the RG6 form on line or order old forms. A player identification number will be generated by the system. Joe Marsden noted that some people in his district could not make the training sessions. Rick suggested that we ask Youth Leagues to do another training session. Rick asked Joe to get site, etc. so we can then notify other districts who might want to send people.

The leagues will keep RG6s and should keep for three years. We keep these for liability issues. Rick explained the statute for sexual molestation.

Donna explained the risk management form and noted that you will be able to download the form and then mail to Mechanicsburg address. Risk Management approval can be auto-emailed to the coach and the club for those clubs using on line registration. The league registrar will be able to see the list of all approved coaches. For recreation program, they should still do the forms as they used to. Approval will be mailed back to coaches/clubs/leagues. Recreation leagues can do RG1s on line. We will be able to access the system and find out which leagues have not sent in RG1s. We will also have some RG1s printed for those who need to send in this way.

If you have a form similar to the RG6 and it has been approved, you can use that.

Treasurer's Report: Asked that the Board empower the president, executive vice-president, treasurer and executive director to sign checks. Bill Blaise made the motion; seconded by Wim Roset; passed unanimously.

Mike Freed resigned to take another job; Tia Kipp will be the summer replacement until a new person is hired. Ned noted that Verizon cannot do the proposal as written. Ned discussed the proposals and noted that there were some service issues. Tom explained that if there is problem with the lines outside, Verizon would charge as all lines outside belong to Verizon. Jim Tragone suggested that we get an addendum from Cavalier that they will pay Verizon for any charges incurred during repair work. It was noted that Cavalier will have to disclose charges and provide indemnification. Monica made a motion that we get an addendum from Cavalier that they will pay for service if there is a charge from Verizon and if we cannot get this addendum, we go with Verizon. Marty O'Donnell seconded; approved unanimously.

Ned noted that the Finance Committee will be looking at the budget to look at ways to reduce expenses. (report attached)

Office Updates:

The UKE appeal to the federation was upheld and they can carry on with their tournament.

Lehigh Valley has appealed the board's decision not to approve their tournament. Whitewater submitted a letter stating their concerns with the tournament. Philadelphia Soccer Club did not.

Lenape Valley asked for a reconsideration hearing of the decision on the Lenape/Valley/Wyoming Valley protest. The original decision was upheld; Lenape Valley appealed to US Youth Soccer who did not hear the appeal and stated appeal stopped in state. Rick explained how the decision was reached to allow the game between Hempfield and Wyoming Valley proceed. (Wyoming Valley lost.)

Outdoor State Cups - finals were completed at YMS (Chevy Cup) and Philadelphia Soccer Club (Snickers Cup). Rick thanked both clubs for hosting the events.
The June cup finals are scheduled for June 14 and 15 and schedule is on web site.

Coaching Schools: Rick noted where coaching schools were for the upcoming months. The list is also on the web site.

Camps: Information is on the web site for day and resident camps.

Welcome to Charlotte; started as executive director, June 2.

Referees: Rick requested an entry level clinic but was refused by federation; will try again at AGM in Chicago in August. Rick noted that at one ref school, the sessions were taped and anyone who missed could go to coordinator's house and make up the session. This is not acceptable yet per the referee committee but Rick will continue to discuss.

New Tournament: Tobacco Free 4 v 4 sponsored by Northeast Attack. Motion to approve pending receipt of hosting agreement and certificate of insurance made by Bill Blaise; seconded by Ned Levi. Approved unanimously.

ODP: Training camps for boys and girls held this past weekend. Boys were at F & M; Girls at Rider. The ODP tournament is this weekend with games at Rider, Mercer County, and YMS. A banquet was held for the U17 boys ODP team who won the national championship in March.

There was a conference call, May 27, with the executive committee to discuss the 100% affiliation rule. There are two 100% affiliation rules-one with federation which says everyone must be affiliated with the Federation; the other with US Youth Soccer which says everyone must be affiliated with USYS. We will encourage all our affiliates to stay; we will encourage clubs/leagues/teams to dual roster. We will also advise our members what the issues are so they can make informed choices. Rick is working on a letter to the membership but wants to discuss at the president's meeting at the ODP tournament. Rick would like to work out the issues and have everyone work together towards that. We should be able to discuss our differences but not acrimoniously and he will take a conciliatory one and steps to bring us together. He spoke at length about small-sided games and informed the board that he got permission to suspend the mandate provided the board agrees.

Bob McDade made a motion to suspend the mandate for one year. Joe Marsden seconded. Discussion ensued and Bob agreed to accept a friendly amendment.

Motion to amend the motion to read indefinitely with a minimum of one year was made by Bob McDade; seconded by Joe Marsden. Approved unanimously.

Motion to accept the motion as amended (suspend small-sided mandate indefinitely with a minimum of one year) was made by Bob; seconded by Joe. Approved with the following opposing, Districts 1, 2, 4 and 15

Old Business

Indoor Cups: question was raised about using touchline facilities; Jim Tragone reminded board it was decided previously to use touchline for 15 and above. Rick noted that we will look at the facilities and try to do this.

District Reports

1 none
2 none
3 had a question about tournaments in August and year of passes.
Wim read the national rule. (attached)

No reports from districts, 4, 5, 6, 7, 8, 9, 10, 11, 13, 14, 16 and 17

15 reported that they have started distribution of packets.

New Business

Proposed referee tournament fees: Ron Mull noted some discrepancies in the fees between 9 and 10s. Cindy was asked to put in an AR fee for the 9s and 10s. Fees will be updated and emailed to board for discussion with their leagues and vote in August.

Wim noted that on the web site that Marty and all his clubs are listed but no one else. He would like all clubs in each district listed.

Motion to adjourn made and seconded and approved.

Submitted by Charlotte Moran, Executive Director

Rick discussed the senate bill regarding risk management. He has sent a sample letter to Senator Greenleaf the writer of the bill to the clubs that they can use to send to the senator to support the bill.

Joe Marsden asked if we would have tickets available for the women's world cup; we hope that we will be able to sell tickets.

Wim noted that the video, "Attitudes are Contagious" is really good and each district commissioner was given one.

Motion to adjourn made by Tom Dougherty; seconded by Ned Levi. Approved.

Respectfully submitted by

Charlotte Moran