Board of Directors Minutes
Minutes of Board of Directors Meeting, May
5, 2003
Present:
Rick Tompkins, Frank Olszewski, Kathy Helm, Tom Dougherty, Bill Blaise, Donna Outt, Ned Levi, Cindy Field, Sue Hackett, Ed Green(D–1),
Monica Chrisanthon(D-2), Bob McDade(D-3), Jim Tragone(D-4),
Jack Kane (D-5), Wim Roset(D-6), Dave Edgecombe(D-8), Mike Hargrove(D-10), Laura
Baranko(D-11), James Outt (D-13), Ron Taylor(D-15), Bill Carmalt
(D-16), Kim DiFiore (D-17), Greg Wilson, Executive
Director
Absent: Districts – 7, 9, 14
Call to order: President, Rick Tompkins, called meeting to order at 7:39pm
Secretary/Minutes: Motion
was made to approve the minutes from April 14, 2003 by Ron Taylor. Second by Dave Edgecombe. Passed
unanimously
VP Executive: Frank discussed his meeting
with William Valley Soccer Association.
They would like to affiliate with EPYSA.
Frank reviewed the candidates
to replace our executive director.
The committee came to the decision to hire Charlotte
Moran at a salary of $42,500 plus benefits. She will begin full time on June 1. Rick thanked Greg Wilson for all his hard work.
VP Travel:
Tom Dougherty reported
on the meeting he attended at the West Mont SC in regards
to land development. He
stated that there are some issues with some farm preservation
act that need to be cleared up before anything happens with
development.
He also stated the Limerick
Twp is interest in developing some land and asked if we would
be interested in partnering with them if West Mont does not
take place.
VP Intramural: Bill reported on the Region I Intramural Summit that
he attended along with Bob McDade.
There were 12 out of the 15 state associations in attendance. They broke into small groups to discuss “what
does rec want, need and how to fulfill
both”. They also discussed coach’s education. Bill will distribute minutes when he receives
them from the Region.
Bob
McDade talked to Chris Branscome, USYS Director of Marketing,
who stated that USYS was very pleased with the Region I summit.
Treasurer: Ned stated that the financial reports are on
the website. Ned and
Tom Dougherty are trying to work with Verizon to a get a new proposal on a high-speed line. The original proposal was incorrect.
Ned
explained the need for new office computers along with a server
for back up. There
is also a need for software updates in the office.
This was approved by the executive board.
Registrar: Donna Outt updated the board on AGM fines
that still have not been paid.
They are the following:
Brandywine UC – D2
Clark Park YSL – D1
Kingston YS –D11
Mason
Dixon SL – D17
Phoenixville
Area- D14
Pocono Mountain – D10
Pottstown PAL, Upper Perk Pee Wee – D5
St
Anne Youth – D8
Warminster SC – D4
New
member – Motion to approve Williams Valley Soccer Association
in the membership was made by Donna Outt. Second by Sue Hackett. Passed unanimously
Youth Leagues – Donna stated
that intramural will use Yabba Dabba. There is a patch
for this year’s program. It
will be on our website.
Training Schedule for new
program–
5/3 at USTC for club registrars
5/10 at William Allen HS
from 10-2 for travel league registrars
5/16 at Allentown for club
registrars
5/17 site in CPYSL TBD
5/17 site in Phila TBD
Registration manual will
be online by the end of May.
Donna handed out the recommendations
of travel registration procedural changes. Donna encouraged affiliates to use the new program
but it is not mandatory.
Legal proof of age is required
whether they are using Yabba Dabba or Youth Leagues. Secondary
passes will be laminated in yellow if using Youth Leagues
since passes will be the same color as primary.
Donna stated that Youth leagues has gone out of their way to accommodated us.
Rick thanked Donna for her hard work on the new online
system.
SYRA
Cups – Robert Ong will assign the
referees for the semi and final cups.
Courses – By the end of June there
will be 40 referee courses.
ODP – referees for the ODP tournament
have been selected. They
are working on the assignment for the Region I Snickers cup.
Fees – Cindy asked that a correction
be made on the fee schedule on Year 1 under U17/19 should
be $46 not $43. Motion
to accept referee schedule of fees was made by Jim Tragone.
Second by Wim Roset Discussion: Monica asked if the fee schedule could be out
sooner so affiliates have more time to discuss.
Passed Unanimously
Cindy
was asked about tournament fees.
She will have information at the next meeting regarding
referee fees.
Bob
McDade asked about intramural referee fees.
Cindy stated that they should not be paying more but
can pay less.
Laura
Baranko asked about goals being anchored.
It
was stated that cup games are not being covered or Region
I premier games. Some of the problem is games being changed and
the assignors are not being notified early enough.
Kim
DiFiore asked if the referee could be informed to send game
reports that only deal with yellow and red cards to her.
She is receiving all game reports.
President’s report
ODP – Coaches ID 9 boys and 10
girls at the league select festival.
The ID process is open tryouts, indoor cup, and recommendation
from club coach, league select festival.
Outdoor
cup
– Snickers Cup has been moved back to Philadelphia Soccer
Club due to player/club considerations in travel.
June cup deadline is May 1st. Challenge
cup is at YMS on 5/17 & 18.
Arbitration –
Ø
Board of Directors decision
on the UKE tournament was over turned by USSF.
Ø
Arbitration committee overturned
Wyoming Valley U12 girl’s cup committee decision when Wyoming Valley appealed the cup decision.
Lenape Valley asked for another hearing
to reconsider with some new information that had come forward.
Ø
There will be a hearing on
5/13 on allegation on a coach’s inappropriate behavior.
Coaching
Schools
– Please check the EPYSA website for dates and locations.
Camps- Application are coming into our office for our overnight camp at Kutztown.
The information is on the website.
Office
Staff
– James Li has not been replaced at this time.
Referee – Rick is going to ask USSF
to reconsider the shorting referee course.
Tournaments - Application from FC Philadelphia Futbol Challenge. Motion to accept
FC Philadelphia Futbol Challenge
tournament on 8/9 & 10 was made by Sue Hackett. Second
by Ned Levi. Passed unanimously
USSF – the AGM will be held in
Chicago on August 13 – 16. Executive
board will attend.
Misc – On May 24 is youth night at the Charge game.
Walt McClinton is improving
but is back in the hospital.
Send cards to Intercounty’s
office.
Rick
asked if anyone had a chance to write to their Senator about
the bill for risk management.
Template is on website.
District
Reports
1-
no report
2-
no report
3-
Bob asked about the referee
program for the recreational game.
Jeff DeLuca is the contact.
4-
No report
5-
Jack asked about the minutes
on the website. The
2003 minutes have not been posted.
Kathy will check with web master.
6-
Wim reported that Lehigh is
appealing tournament decision.
7-
No report
8-
Dave report
that the Red Rose Classic had 160 teams.
9-
Absent
10-
No report
11-
Laura asked if there is a time
limit to appealing a tournament
13-no report
14-Tom is stepping down & new rep is John Teti
15- Ron reported that they had new elections and no
change to board.
16- Bill stated that they had an E coaching course
with 11 participants. He
thanked the EPYSA staff that conducted the class.
17- The York Cup will take place on 5/17&18. 150 teams.
Old
Business
Lehigh Valley would like to host the AGM.
Motion was made to have the AGM in Lehigh Valley area by Wim Roset. Second
by Kim DiFiore. Discussion:
Joe Marsden suggested we do not have board make the decision on
AGM. The executive director based on financial sound decision
should make it. Tom Dougherty stated that the AGM and coaches
clinic should be on the same weekend.
Wim Roset withdrew his motion. Second by Kim
DiFiore.
League Select Festival
The
board was pooled on the question of whether to move festival
to the fall, keep it in the spring or discontinue the festival:
District
1 – no to fall
District
2 – no to fall
District
3 – no to fall
District
4 –
District
5 – no to fall
District
6- no to fall
District
7 – keep age group to one day
District
8 – yes to fall
District
9 – absent
District
10 -
District
11- yes to fall but would like to have the teams there the
whole weekend.
District
13 – yes to fall
District
15- no to fall
District
16 –
District
17- yes to fall
Donna Outt was opposed to any consideration to discontinue the
league select festival.
Tournament
Committee Report
Wim Roset present the following recommendation
at the board meeting:
All
applications to Host a Tournament for the next calendar year
must be received in the EPYSA office no later than September
30th starting in the 2003.
A late fee of $200 shall be assessed for no more than
14 days after September 30th.
Additionally
that a Standing committee be instituted to review all applications
and shall notify all applicants regarding approval by October
31st.
The
standing committee must consist of:
A
member of SYRA
At
least one member of the EPYSA executive board
At
least 3 district and/or alternate commissioners
EPYSA
Executive Director (non voting member)
Motion to accept tournament committee recommendations in full by Wim Roset. Second by
Dave Edgecombe. Discussion:
Rick would like to do away with the late fee.
Move October 31st to November 15th
and change SYRA to referee committee.
Friendly amendment was made by Dave Edgecombe to make
changes. Passed unanimously
Membership
Rick
discussed the membership 100% rule. His take on the rule is
that all members must belong but suggested that club/leagues
look into this ruling before you make any decisions.
Monica Chrisanthon asked several times for an explanation
to the 100% rule but Rick stated that his take on the ruling
could be different and that is why he suggested that clubs/leagues
look into this ruling for themselves. He was just bringing it to their attention.
Board
of Directors that are involved in taking any affiliates away
from EPYSA may renege on their obligation as a board member.
Jim
Tragone feels if you do not want to stay in EPYSA then leave. We are here for the player not the almighty
buck.
Rick
stated that you could have dual membership.
Joe
Marsden asked about the 5-year plan. He has had a lot of discussion with his membership
on this topic. There
are good points and some are in need of discussion but we
need to work together to make thing better
Scholarship
Fund
Dave
Edgecombe reported that we have 30 applicants so far. Information is on the website.
Meeting
adjourned at 9:45pm.
Respectfully
submitted,
Kathy Helm
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