Board of Directors Minutes
Eastern Pennsylvania Youth Soccer Association
Board of Director Meeting
April 14, 2003
Present: Rick Tompkins, Frank Olszewski, Kathy Helm,
Tom Dougherty, Bill Blaise, Donna Outt, Sue Hackett(D-1),
Monica Chrisanthon(D-2), Bob McDade(D-3), Jim Tragone(D-4),
Greg Lebo (D-5), Wim Roset(D-6), Joe Marsden(D-7), Jim Kuntz/Dave
Edgecombe(D-8), Ron Mull(D-9), Mike Hargrove(D-10), Laura
Baranko(D-11), Marty O'Donnell(D-15)
Absent: Treasurer, SYRA, Executive Director, Districts
-13, 14, 16, 17
Call to order: Executive VP Frank Olszewski called
meeting to order at 7:15pm
Secretary/Minutes: Motion was made to accept the minutes
from February 3, 2003 by Marty O'Donnell. Second by Sue Hackett.
The following corrections were made:
" The minutes stated that there was only one speaker
from the UKE club permitted to speak but Sue Hackett requested
the minutes state that Eugene Lunic was the 2nd speaker and
fielded all questions pertaining to the tournament for UKE
club.
" Motion made by Tom Crozier that UKE application be
denied. Seconded Jim Kuntz; Motion passed with Joe Marsden
and Marty O'Donnell voting against. s/b Motion made by Tom
Corey that UKE application be denied. Seconded Jim Kuntz;
Motion passed with Joe Marsden and Marty O'Donnell voting
against
" Sue Hackett requested that the sentence "She also
suggested that the state schedule coaching schools and not
leave it to the clubs to do." be stricken from the minutes.
Minutes approved unanimously as corrected.
Executive VP: Frank had no report
VP Travel : Tom had no report
VP Intramural: Bill attended Boyertown Soccer Club
meeting and discussion was on small-sided games. They were
very receptive to new concept.
There will be a regional recreation summit on 4/25-27 at
the Airport Marriott in Philadelphia. Region I is hosting
this event and Bill with represent EPYSA. Bill asked if any
board member would also like to attend please let him know.
Bill stated he received an email from Williams Valley Soccer
Organization that would like to join EPYSA. They would like
someone to attend their meeting on April 27th at 5pm. They
are currently an AYSO member.
Treasurer: Rick presented Ned's proposal on a new
phone system. The goal was to get a combination of phone and
Internet service from a single company so we can get a better
rate. Ned received proposals from Verizon, XO Communications,
ATX and Cavalier. He asked them to provide us with equivalent
phone service to what we have today in our centers line based
system plus two lines for a total of 12 telephone lines plus
a synchronous 500K speed or better static IP address internet
line. The service must include voice mail consisting of a
master box and 5 individual boxes each tied to a specific
incoming number. Our current cost of the telephone system
runs about $802.69 per month.
The bids were as follows:
Verizon - $905/month - 1yr contract
$819/month - 3yr contract
XO Communications - no bid- 1yr contract
$819/month - 3yr contract
ATX - $845/month - 1yr contract
$815/month - 3yr contract
Cavalier - $827/month - 1yr contract
$758/month - 3yr contract
Ned recommends that we go with Cavalier on a 3yr contract.
This would give us a savings of approx. $536 per year while
increasing services. Motion to accept Ned recommendation on
Cavalier was made by Wim Roset. Second by Marty O'Donnell.
Discussion: Marty suggested that we go with Verizon. Sue Hackett
agrees that we should go with Verizon. Joe Marsden did not
think we should go with a 3yr contract. The question was called.
Motion defeated.
Motion to have Verizon for a one-year contract and $905 was
made by Bill Blaise. Second by Sue Hackett. Motion passed
unanimously.
Ned recommends that we up the 503B pension benefit for employees
to 5%. Motion to approve 5% to the 503B pension plan for employees
was made by Wim Roset. Second by Marty O'Donnell. Motion passed
unanimously.
Registrar: Donna reviewed the current status of our
online registration system with Youth Leagues. The online
system is progressing very well. Donna presented some of the
forms that will be online and explained how some will work.
Donna has had conference calls with Youth Leagues and they
expect to in the 60-day deadline for completion.
Registrar's meeting for 4/6 could not be held because there
was not a facility available in the York area. Donna stated
we are in need of a computer lab. The new date for the meeting
will be 5/10 if a location can be found. This meeting is for
league registrars only. She is planning a mass training for
the travel club registrars at a later date but hopes to have
everyone trained by the end of May. There will be a training
manual available.
Donna stated that old forms would be accepted this year.
Risk management forms will be online this year but coach
must print out and mail. They will then receive an email back
on receiving form instead of stub. Non-travel will have to
use old system.
Everyone must have proof of age this year i.e. birth certificate,
passport, license. This will ensure clean data in the new
system.
Joes Marsden asked if the new system was mandatory this year.
Donna stated that it was not mandatory this year.
Donna stated that Tunkhannock wanted to reactivate their
membership. Motion to reactivate Tunkhannock membership was
made by Donna Outt. Second by Bill Blaise. Motion passed unanimously
SYRA: Rick presented Cindy Field's report. The proposed
referee fees that have not been approved yet are as follow:
Existing scale:
U9/10 20
U11/12 28 20 20
U13/14 32 22 22
U15/16 40 25 25
U17/19 44 30 30
Year 1
U9/10 22
U11/12 30 22 22
U13/14 34 24 24
U15/16 42 28 28
U17/19 42 32 32
Year 2
U9/10 22
U11/12 30 22 22
U13/14 36 24 24
U15/16 44 28 28
U17/19 48 34 34
Year 3
U9/10 22
U11/12 30 22 22
U13/14 36 26 26
U15/16 44 30 30
U17/19 50 36 36
Rick asked for any questions or suggestion to be email to
the state office so he can take them with him to the meeting.
Ron Mull asked if they have addressed tournament fees.
Rick requested at the Region I meeting that Frank take back
to USSF asking for a shorten course for referees. National
denied request.
Monica asked if referee could be certified in any state and
then ref in any area. Rick stated that you could take the
referee course in any state.
Monica stated Delaware has a 2-day course for 17 hours.
Presidents Report: Rick reported on the following:
" President's meeting - Rick attended the USYS President's
meeting on March 29th. He reported at the meeting the proposed
amendments to the by-laws that USYS will present at the USSF
AGM in August were discussed. The president from California
was a little over the edge with some of the proposals.
Rick reviewed the hosting tournament and games information
that was presented at the Presidents meeting. He will give
to tournament committee.
" Senate Bill # 356 - Jim MacFarland gave this item
to Rick to share with the membership. This bill exempts risk
management payment for background check for Little League
baseball, Inc, Big Brothers and Sisters of America. We would
like them to add any USYS affiliates to that bill. Rick wrote
his representative and he suggests that you do the same thing.
" Lease agreement - We have a lease agreement with Village
Road II Associates, LLC to share the additional office space
(conference room) with EPSA. The first year rent will be $43,200.
We have a lease until 2008.
" ODP - The 1985 Boy's ODP team won the National Championship
in Texas on 3/14 & 15. The Golden boot was given to Will
Nicholas and the Golden glove was awarded to Jason Landers.
Congratulations to the team and Coach Dave MacWilliams, Dave
Simpson, and Dave Jones. A banquet in their honor is being
planned for May 9th.
Outdoor training will began on 4/9. The Boy's ODP mini camp
was held this past weekend at F&M. The girls will be held
on 4/27.
8 boys were ID at the select festival with 4 of them attending
mini camp.
The new format for the U13 age group made it possible to
ID over 120 boys and girls.
" Cups - Outdoor cups were to begin this past weekend
but do to field condition they were canceled. This has made
for a very compact schedule for some teams. The finals will
take place at Hazelton area with the semis on 5/17 and finals
on the 18th. Applications are due on 5/1 for June cups. U19
does not have to play in league to qualify for cup play.
" EPYSA workshop - We had a great turn out for the workshop
with 1500 participants along with 80 vendors. The youth modules
at 80 attend on Friday night with 25 on Saturday.
" Appeals - Mike Burke's appeal to USSF on election
was denied.
Appeal by UKE on tournament issue has not been decided.
" Aimee Willard Memorial High School Classic - This
took place on 3/28 & 29 at Parkland with Neshaminy, Parkland,
Cumberland Valley and Dallas HS participating. The consolation
match was Parkland and Dallas tied 1-1. The final could not
be played due to weather conditions.
" Coaching schools - Many courses in D, E, and Youth
modules are taking place this summer. Please check the website
to locate courses in your area.
" Camps - Day camp and resident camp brochures have
been mailed to club directors. The information is also on
the web site.
" League Select Festival - The league select festival
was held on 4/5&6 at York. Due to field conditions schedule
had to be changed with the U12- U13 age group playing 2 games
on Saturday and the U11 - U14 playing on Sunday. Thanks to
Wim & Linda Roset, Frank & Carol O., York USA, Kathy
Helm and Kim DiFiore for all a their help.
Rick gave the district commissioners information on the participating
leagues and asked them to take it back to their membership
about moving festival to the fall. Late October or early November
is the suggested time for the fall. 8 out of 19 leagues participated.
Please have response by the May 5th meeting. Another option
is not having the event. Wim asked about the cost of festival.
Rick stated we could get that info from the financial statement.
Monica asked how many players were ID at the festival. Rick
responded with the U13 boys number but was unsure of the girls.
He would have to get that information.
" Conference call - Region I presidents had a conference
call to discuss small-sided games, premier league, Region
I championships, Snicker money. Discussion was brought forth
on the motion that was passed regarding small-sided games
at the Region I meeting in February. A motion was made by
Denise Edwards, VYSA president to reconsider the motion made
in February on small-sided games. After discussion the following
motion was made. Motion was made by Bill Thornton, NHSA President,
and seconded to allow Under 10 tournaments to be result oriented
as long as the hosting state association approved. The motion
was approved with PA west voting no and New Jersey abstaining.
Premier league semi and finals will be played May 10th and
11th. These dates cannot be changed.
Region I championships opening ceremonies will have some
changes. Also the snicker money received this year will not
be enough to cover all the lodging and food expenses for the
referees and assessors so each state association will be assessed
their amount.
" Office staff - Executive director position is being
vacated by Greg. The committee will do final interviews this
week. Candidates are: Charlotte Moran, Matt Smith, Carol Urbach,
Mike Freed.
James Li has also resigned and will be leaving on 4/19.
" WBCB 1490am - Is hosting "Sunday night soccer"
from 7-8 pm with Dan Pinto as the host. It is also online
at sundaynightsoccer.com
" Manchester United tickets have been sold out. James
Li is handling tickets within the office. He did a great job
distributing the tickets.
" USSF AGM is in Chicago on August 13-16 - Executive
board will attend.
" EPYSA applied to host 2004 and 2008 US soccer AGM.
" Scholarship applications are due April 30th.
" Youth night at the Charge is May 24th.
" Land - West Mont SC has land that they are developing
and have asked EPYSA for an agreement. They have the backing
of Rep Gerlach. It seems like a possibility since Coventry's
deal has fell through. Tom Dougherty will attend Limerick
Township meeting on 4/16.
" 5-year plan - Rick asked the board to prioritize a
list of top 3 from plan. Rick feels the tournament is top
priority. He would like the tournament committee to met and
come up with rules and an application process.
" Warrington SC- Sent information on a fundraiser but
didn't specify want they would like EPYSA to do. Rick asked
Jim Tragone to find out what they want from EPYSA.
" Tournaments - The following tournament were submitted
for approval:
Motion to approve Futures in Soccer Girls College Showcase
for 5/10 & 11 was made by Frank O. Second by Bill Blaise
Motion passed with Donna Outt opposing.
Motion to approve Summer Soccer 4v4 Shootout on 6/14-15 was
made by Bill Blaise. Second by Sue Hackett. Motion passed
with Marty O'Donnell and Jim Kuntz opposing.
Motion to approve Shad Mountain Shootout was made by Bill
Blaise. Second by Jim Tragone. Discussion: Marty asked if
there are any conflicting tournaments yet to be approved.
There was not. Motion passed unanimously
Motion to approve Mountain Valley 3v3 Challenge was made
by Joe Marsden. Second by Jim Kuntz Motion passed unanimously
Motion to accept Greater Lehigh Valley Tournament for 8/30-31
was made by Wim Roset. Second by Jim Tragone. After lengthy
discussion motion was defeated with Wim Roset and Joe Marsden
in favor.
Motion to approve Street Soccer Cup USA 4v4 tournament on
June 21 was made by Marty O'Donnell. Second by Jim Tragone
After discussion motion was defeated.
District Commissioners Reports:
1 - no report
2 - no report
3 - no report
4 - no report
5 - no report
6 - The spring league reconstructed the teams. Philadelphia
Charge will play in Lehigh Valley. U14 team is going to England
needs players if you have any interested please contact Wim.
7 - no report
8 - no report
9 - no report
10 - no report
11 - no report
13- absent
14 - absent
15 - no report
16 - absent
17- absent
Old Business:
Walt McClinton has come home from the hospital but please
keep him in your thoughts and prayers. Send cards to Inter
County office.
Some leagues thought that the league select festival rules
were sent out late. We do not foresee any changes but if you
have any changes or suggestions please contact the office.
Marty O'Donnell asked when constitution and by-laws would
be on web site. Dave stated they are just making some finishing
touches.
New Business:
Ron Mull asked if minutes could be out as soon as possible.
New recording system is needed.
Joe Marsden asked if any board member have been addressing
leagues that are looking into other organizations. Any board
member would be glad to attend a meeting to discuss these
issues.
Arsenal vs. Manchester United is on ESPN at 3:00pm.
Meeting adjourns at 10:15.
Respectfully submitted,
Kathy Helm
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