Board of Directors Minutes

Eastern Pennsylvania Youth Soccer Association

Board of Directors Minutes
6/3/02

Present: VP Frank Olszewski; VP Travel Tom Dougherty; VP Intramural Bill Blaise; Secretary Kathy Helm; Treasurer Ned Levi; Registrar Donna Outt; Cindy Field (SYRA); Sue Hackett (District 1);  Vince deBerardinis; (District 2); Bob McDade (District 3); Jim Tragone (District 4); Greg Lebo (District 5); Wim Roset (District 6); Jim Kuntz/Dave Edgecomb (District 8); Mike Hargrove (District 10); Jim McFarland (District 11); Marty O’Donnell (District 15); Bill Carmalt (District 16); Greg Wilson, Executive Director;

Absent: President Rick Tompkins; Districts 7, 9, 13, 14, 17

Call to order: Executive VP Frank Olszewski called meeting to order at 7:08pm. Please note that the meeting time has changed to 7:00pm. 

Minutes/Secretary - The minutes for the May, 2002 meeting were read. Motion by Wim Roset. Seconded by Jim Kuntz. Correction: Under Youth Leagues name John Ormn s/b John Orisman.  Under President report the Motion not to punish players this year but to send letter to league from BOD recommending to sanction coaches was made by Bob McDade. Approved

Treasurer Report:  Ned reported

  • The 3rd quarter report will be ready for August meeting and will be posted on web.  
  • We have a tentative agreement on a $10,000 sponsorship from Commerce Bank for the A indoor cup.  Charlotte has been working on this sponsorship.
  • We will change over to Commerce Bank this month
  • $170,000 CD came due and was deposited into CAP account at 1st Union.  This could be used for the loans requested  if approved.

Executive VP:Frank reported on the following:

  • Thanked Robert Ong for his assigning the refs for semi and final games in the state cup.  All positive feedback from coaches and cup committee.
  • June cup play has begun with finals on 6/15 & 16 at Richboro Elementary
  • Regionals - $500 check was sent to winning coaches
  • RG 1 were mailed to all travel leagues, intramural/rec leagues, and travel clubs. Must be returned to state office no later than July 1 to avoid $50 late fee.  Confirmation cards will be sent to all affiliates.
  • Mandatory Travel League Registrar meeting on June 22- Have not received response from Bradford County Travel, Northeast Travel, York USA
  • Arbitration hearing on 5/2 – Michael Cohn, Reading Berks United –PAGSL, was suspended until 12/31/02.  EPSYA Arbitration board will host a hearing on behalf of EPSA on 6/11 on John Campbell, referee assignor.
  • ODP training camps went well this past weekend. Boys were at F&M College and Girls went to Rider University.  Chris Germani, Dave Simolike and Julian Valentin were invited into National Training camp at Chula Vista.
  • EPYSA Resident camp  - 225 registered at this time for the 1st camp.
  • Sponsorships- Charlotte Moran is working on two new sponsorships for us, Kohl’s and Commerce Bank
  • Charlotte and Frank have been discussing 5-year plan to act on some of the committee’s reports instead of waiting for all to be complete.  They would like to get all information together for August meeting. The committee suggestions that can be voted on will be done at that meeting.  Please get your info in to them by the end of June.
    o Reviewed referee 5-year committee report -  Wim asked who he could direct comments to for the different 5-year plan committees.  Frank stated you should direct them to the committee chairman with a copy to Frank, Charlotte, Rick and the office.  Tom Dougherty asked if some of the suggestions would be implemented this fall.  Frank said that some are just housekeeping issues and could be implemented this fall.

VP Travel: no report        

VP Intramural: Bill is sending out a letter to Rec affiliates to attend their meetings.

SYRA- There were 130 at the sate clinic to be recertified.

This weekend is the Regional ODP tournament held at Rider Univ. We will have refs assigned to this tournament and assessing will be taking place.

They will be scheduling for the sate cup older age group semi and final games.

Registrar: Donna reminded everyone about the mandatory travel league registrar meeting on 6/22 at Roslyn Boy’s & Girl’s Club. 

Executive Director: The Soccer Manuals are done.  They will be handed out tonight to the district commissioners.

Web site will be posted by the end of the month.

District Reports:

Absent: 7, 9, 13, 14, 17

1-     no report

2-     Vince asked about status of loans that were discussed at last meeting.  Greg said we will send additional information to those clubs.

3-     Bob asked what the lowest referee certification grade is --- Cindy responded grade 8

4-     Jim reported that YMS is hosting the regional ODP tournament this weekend.  YMS 3v3 Philadelphia Cup will be held on 6/22 & 23.  YMS is starting a Spring League with a floating age card.

5-     Greg reported that Mike Barr will be visiting their league meeting to discuss proposal recommendations.

6-               Wim reported on the Lehigh Valley tournament that will be held this weekend.

8-      No report

10-  Mike reported that many of their intramural clubs switch over to SAY. Greg asked Mike to send him a list of affiliates that have switched.

11-  Jim reported on the Whitewater tournament.  On July 21st there will be a golf benefit for Tom Kobeski who was president of Stoner’s Youth Soccer who passed away recently.

15- Marty reported that Jim Bollinger is the new EPSA President.  The club/team has started their registrations.  Marty asked if there have been any problems with Risk Management.  Greg will check on this. 

16- no report

EPYSA Scholarship Report: Dave Edgecombe reported on EPYSA scholarship – We had 17 applicants with 12 being good candidates.  The results should be done by 6/15.  Four scholarships will be awarded.  Dave asked that the scholarship information on the web site be improved. 

Old Business: Tom Dougherty reported on the timeline from the registration committee.  Timeline was handed out to membership.  Tom noted a correction on the timeline under 9/9/02 take out “executive” it should read “EPYSA Board make final decision on new vendor and signs contract”.  Tom feels that the timeline covers everything that was discussed at last month meeting.

Discussion on IGSL fine for entering club team into the select festival.  Motion to remove the previously assessed fine of $1500 lacking a precedence or a fin/fee schedule and forfeit the bond of IGSL as set precedence from previous actions was made by Marty O’Donnell. Seconded by Mike Hargrove.  Discussion on motion. Greg read from 5/5/97 minutes stating that club teams could not be entered into select festival it is for select teams only.  Marty withdrew his motion.  Need to clarify select festival rules. Greg will call Sue Hackett and share the discussion on IGSL.   A letter should be sent to IGSL and inform them that they should follow the appeal process if they disagree.

Ned reminded everyone that this should be in the fee/fine schedule.

New Business: New tournament applications –

Philadelphia SC - 4v4 Shoot out on 6/29 & 30 U6 – U19.  Motion to approve tournament made by Jim Tragone. Seconded by Jim Kuntz.  Approved

In-the-Net – Back to School tournament – 8/31 –9/2  boys and girls

Good of the game: Montgomery tournament “Shoot for the Cure” donating $5500 for the Susan B Kohman Breast Cancer research foundation.

Dave Edgcombe handed out a bill that has been introduced to have cardiovascular exam mandatory. 

Frank presented Cindy Field a plaque for helping with the scholarship banquet in Lehigh.

USA begins World Cup play on June 5.  FC Bucks U15B will carry American flag in USA opening game. 

Adjournment at 8:35pm.

Respectfully submitted,

Kathy Helm

Secretary